Reports payable is in charge of the disbursement and review of funds according to college policies and procedures.

Reports payable is in charge of the disbursement and review of funds according to college policies and procedures.

Accounts Payable Services

Our staff processes invoices from outside manufacturers in addition to all payments that are non-payroll faculty and staff.

Expand all AP Uploads

AP uploads are a definite means to cover a provider or individual. when you yourself have 10 or higher repayments in another of the after groups, the AP upload can be acquired rather than keying each repayment into repayment request

  • awards and honors
  • stipends
  • solutions rendered
  • preceptor repayments
  • refunds
  • individuals

Regular vs. Solitary Pay

Make use of the payment that is regular for repayments which have a provider ID and either an invoice quantity or date of solution (stipends, services rendered).

Make use of the solitary pay worksheetfor onetime repayments to ten or even more people where no provider ID becomes necessary (individuals, refunds, payroll). Utilize the solitary reimbursement kind for starters time repayments for you to nine people.

Cash advances are repayment types which are released to advance funds for academic programs (research abroad), trips, research individuals and athletics team travel. All payday loans needs to be settled within 1 month for the ending period for the advance.

Worker reimbursement (non-travel) is prepared through the trouble module. The cost module is an online payment device that enables a worker or a proxy to produce an transaction that is expense. This t l has strict guidelines and a worker reimbursement (non-travel) matrix for allowable forms of reimbursement.

Note Employee reimbursements should simply be utilized when there is no other viable repayment technique available; here is the exception and never the norm.

Cost Module Correction types are acclimatized to adjust or correct compensated cost reports for Travel, Employee Reimbursement (non-travel), Procurement Cards and Team Cards. These corrections or corrections can sometimes include but are not restricted to divisions, funds, records, jobs and circulation quantities. The usage this module allows modifications and alterations to get in touch straight aided by the expense report that is original.

The proper execution below must certanly be completed, signed and emailed to along with any supporting documentation. To process these demands more proficiently, please put the after in your e-mail topic

  • Travel Exp. Module Corrections (for Travel cost reports)
  • Worker Exp. Module Corrections (for worker Reimbursement (non-travel) expense reports)
  • P-Card Exp. Module Corrections (for Procurement card cost reports)
  • Team Card Exp. Module Corrections (for Team card expense reports)

Expense Module Correction Form

Journal Vouchers (JV) are utilized in PeopleSoft to regulate or correct paid and posted vouchers. These alterations or modifications can include although not restricted to, divisions, funds, records, tasks and circulation quantities. The utilization of a Journal Voucher enables modifications and changes to get in touch directly with all the initial voucher. The procedure that is following offer information to you personally for planning Journal Voucher eForms. Please connect all supporting documents to the Journal Voucher eForm.

Payment request is definitely an payment that is online in PeopleSoft for spending invoices under $10,000. This device has guidelines that are strict a repayment matrix for allowed kinds of repayments.


People in america – Honorariums are repayments built in recognition of functions or expert solutions for which customized or propriety forbids a cost to be set. These repayments are just considered honorariums in case a agreement is certainly not in position when it comes to solutions being supplied. If a agreement is within destination, you then must make use of the Requisition to get purchase process. Honorariums that meet this meaning will use Payment Request in PeopleSoft. Please see International Payments to vendors to learn more about Global Honorariums.


Stipends are repayments made as you time or regular repayments as a element of scholarship or fellowship allowance or other repayments maybe not meeting this is of a employee/employer relationship, as dependant on HR, given to students. They may be able be for fixed payments as an element of work (in other terms. cellular phone stipends).

Purchase requests issued through PeopleSoft will need an invoice for payment and/or receipting in the system. Invoices are usually gotten when you l k at the department and may be forwarded to Accounts Payable instantly upon getting. This should be done immediately upon receipt of the g ds in order to not delay payment if the Purchase Order requires receipting in the system.

Royalties and commissions are repayments produced by one party to a different in return for the proper to utilize property that is intellectual real assets which is why tasks are typically copyrighted or patented. All commission and royalty repayments will use payment demand in PeopleSoft.

Reimbursements to pupils for non-travel relevant expenses such as materials, meals, abstract charges along with other costs.

Pupil Non-Employees

Departments will make use of the pupil Reimbursement form for just about any reimbursements (non-travel) to pupil non-employees and deliver these kinds to the Accounts Payable utilising the AP Upload mailbox. Reports Payable will likely then enter these reimbursements into PeopleSoft being a solitary pay provider.

Pupil Workers

Divisions will make use of the Travel and Expense module to reimburse pupil workers for costs (non-travel) associated with the job they are doing during the University.